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Executive Assistant

JOB DESCRIPTION

Our client is a boutique law firm in the public sector that seeks a seasoned Executive Assistant to join their team.  Hours are M-F 8:30am to 5:30pm, pay is $55k to $70k annually, direct hire.  This client offers exceptional benefits, annual performance-based bonus, PTO, health savings account, paid parking, and more. 

Executive Assistant – Austin

Job Overview

This position will support multiple Attorneys, Legal Assistants, the Office Manager, and other office staff with all administrative functions and duties.

Duties and Responsibilities

  • Support Attorneys through heavy Word Processing skills, primarily focused on Contract documentation and review
  • Assist with scheduling meetings and conference calls for all Austin personnel
  • Print billing documents and distribute as needed
  • Create and manage expense reports/files for Austin office
  • Create PowerPoint presentations for attorneys
  • Manage and answer all phones lines
  • Document revisions upon request
  • Enter time for Attorneys in the timekeeping system
  • Make travel arrangements and restaurant reservations as requested
  • Assist with management of calendars for all Austin personnel
  • Assist with preparation of E-file to send to Houston
  • Assist with preparation of meetings such as providing printouts, set up technical devices and communication support
  • Arrange for couriers

 

Office Support

  • Greeting guests, receiving deliveries, directing traffic to the conference room
  • Collect, sort and distribute mail
  • Process mail-outs and overnight deliveries
  • All other duties as assigned

 

Skills and Qualifications:

  • Superb proficiency with Microsoft Word
  • 7-10 years' experience supporting an Executive, C-Level, or Attorney
  • Highly proficient with Power Point and Excel
  • Excellent calendaring skills, including making appointments and scheduling meetings (Outlook)
  • Experience with electronic filing and document management
  • Experience with making travel arrangement and reservations
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Excellent organizational skills, with an emphasis on being detail oriented
  • Multitasking and time-management skills, with the ability to prioritize tasks and handle pressure

About Snelling:
Founded in 1951 by Lou and Gwen Snelling, Snelling is a staffing and recruiting pioneer, bringing innovative solutions to the industry. Headquartered in Dallas, Texas, the award-winning Snelling network is comprised of more than 80 locations across the United States. Leveraging more than 65 years of proven performance, the experts at Snelling have what it takes to solve your complex staffing challenges or find the job opportunity you seek quickly and efficiently.

  • Our job is to match exceptional people with exceptional opportunities. Whether you're searching for your next opportunity or looking for qualified talent, trust the staffing and recruiting experts at Snelling to help you achieve more.
  • Awards and Recognition:
    Staffing 100: Lee Elkinson, Chief Executive Officer
    Best of Staffing® Client Satisfaction Diamond Award (2013-2018)
    2018 Best of Staffing® Client Satisfaction
    Award 2017 Largest Staffing Firms in the United States – Staffing Industry Analysts 2017 Largest North Texas Women-Owned Businesses – Dallas Business Journal 2017
    Best Professional Search Firms – Forbes 2017
    Best of Staffing® Client Satisfaction Award 2016
    Best of Staffing® Talent Satisfaction Award 2016 Best of Staffing®

LOCATION

Austin, Texas 78701

PAY

$65000 Yearly

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